The meeting was chaired by Dr. Mohamed Muse Jibril – Vice President, AA, AU – Chairman and attended by Suleiman Hassan Ali, - Chief Registrar, AU, Dr. Oso Willis Yuko – Senior Advisor to VPAA & Secretary to Management, AU, Edwin O. Okech, - Dean, Faculty of Computing & ICT, AU – Secretary, Bashar Elmi Yey, - Dean, Faculty of Business & Public Administration, AU, Abdirizak Mahamud Osman, - Dean, Faculty of Economics & Political Science, AU, Tawakal Abdi Ali – Head of Examinations Department, AU, Harun Ismail Warsame, - Dean, Freshman Department, AU, Abdirahman Ahmed Muhumed – Dean, Faculty of Education, AU, Mohamed Abdi Osman - Dean, Faculty of Agriculture & Environment, AU, Mukhtar Abdi Omar - Dean, School of Postgraduate Studies and Research (AUSPGSR) and Dr. Mohamed Ali Nageeye, - Dean, Faculty of Sharia & Law, AU. Agenda items included Implementation of Action Plan, Final Proof reading of Action Plan and preparations for Mid Term Examinations for Faculties.
The chair guided members in debating contents of the action plan which included the approval, catalogue preparation, examinations, quality assurance, informing policy publics, timetables 2021/ 2022, manuals for practical lessons, graduation booklet and PhD programme approval and implementation. There was extended debate on the document which led to the eventual approval, with several amendments on some key areas. Parts of the document were also shelved for further discussions and consultations on the forthcoming meeting in the following week.
The senate agreed on various issues including that the university catalogue would be delivered on time before the next scheduled graduation date. Training on examination policy was going to be a continuous process with more awareness necessary to be created so that all lecturers get the right information through trainings and mentorships. There would be trainings for deans, associate deans, examinations office and this will be for data analysis purposes. Once implementation was done, several stakeholders will be affected. There would be need to inform all stakeholders of what to expect in the coming academic year e.g. lecturers, students, parents, sponsors, research assistants and lecturers who teach research methodology would also be appraised on the skills and knowledge in data analysis. Timetables for next academic year September 2021/ July 2022 could be affected by implementation of the new catalogue which in turn affect various other university operation, taking cognizance of accurate implementation of lecture hours. Course outlines for theory courses and practical courses would be prepared in advance for practical laboratories to be known that this exactly is the nature of practical courses to be done e.g. for example through production of practical manuals.